Repeated data entry across systems
Information held separately in personnel files, timesheets and payroll records needs updating and reconciling. Differences mean extra checks for HR and Payroll.
RAVA Team
HR processes working together.
Reduce repetitive data entry, organise requests and identify what needs attention before payroll. RAVA Team brings HR processes together so your team can work more efficiently and management can see personnel information and costs clearly.
The RAVA Team solution
Less time preparing documents and combining records.
RAVA Team reduces time spent entering the same information, preparing documents and combining separate records. Employee details populate employment documents, while working hours and absences feed payroll calculations. Your team can track requests, deadlines and outstanding checks in one place.
Explore the platform → MARKET CONTEXT DATA DEADLINES ORGANISATION
How much time goes into reconciling separate records?
When personnel records, documents, leave and payroll are managed separately, each change requires further updates and checks. RAVA Team uses the information recorded in one process in the next, reducing re-entry and manual consolidation.
Issues discovered just before payment
Missing bank details, an incorrect timesheet or unapproved leave can delay payment preparation. Teams need to identify these issues early.
Multiple companies to manage
Each company has its own records. Leadership also needs a group-wide view, without a new consolidation exercise for every report.
WHY RAVA TEAM
What RAVA Team helps your team achieve.
Efficient HR work depends on fewer repetitive tasks, clear responsibilities and access to the right information. RAVA Team supports this with automatically populated documents, alerts and HR processes linked to payroll.
Reduce repetitive data entry
Employment contracts, amendments, decisions and certificates use existing employee details, reducing repeated field-by-field entry.
Automatic document generation ↗Prepare payroll with fewer data transfers
Working hours, leave and absences are used in payroll calculations. The results support payslips, accounting entries and D112 XML.
From timesheet to payroll ↗Identify outstanding checks early
Expired or expiring documents, missing details, probation periods, working-time exceptions and pending requests are flagged for review.
View alerts ↗Manage your companies in one environment
Manage multiple legal entities in one environment, with entity-specific records, reporting and permissions.
Multi-company administration ↗Capabilities
Organise the work that takes up your team’s time.
How the processes connect
How RAVA Team reduces manual work.
Each stage uses information already available in the platform.
Personnel record
Personal and contractual details, role, documents and employment history.
Documents
Contracts, amendments, decisions and certificates populated from the record.
Payroll timesheet
Working hours, leave and absences prepared for the payroll calculation.
Payroll calculation
Salaries, contributions and taxes calculated from system data.
Registers and payslips
Period payroll register and individual employee payslips.
Accounting and D112
Accounting entries and D112 XML generated from payroll data.
Recruitment → Hiring
Track candidates, stages, sources and costs, then continue with the selected candidate into hiring.
Reviews → Training
Track objectives and KPIs for the company, departments and employees, alongside courses, tests and training history.
ALERTS AND OPERATIONAL CONTROL
Know what needs attention before it becomes urgent.
RAVA Team flags expiring documents, incomplete records, hours above contracted working time and pending requests. HR and Payroll have a list of checks, without searching through every personnel file or timesheet.
Explore alerts and the dashboard ↗ALERTWHAT YOUR TEAM CAN CHECK
Expiring documents
Which document needs updating, and in whose file.
Missing data
Information needed for documents or payments, including bank details.
Hours above contracted working time
Where recorded hours exceed the person's contracted hours.
Probation periods
Which probation periods need attention from HR and the manager.
Pending requests
Which requests are still awaiting a decision.
Notification channels are agreed during implementation: email and, through enabled integrations, SMS or WhatsApp.
Reporting, access and traceability
Fewer internal requests. Easier checks.
Update employment records
Relevant employment details and contractual changes are managed in connection with REGES.
Prepare information for statutory filing
The declaration file is generated from payroll data for use in the filing process.
Give employees access to their own documents
Employees consult the information and documents available to them, including payslips and supported requests.
Review the history of changes
Important changes remain traceable to support review of actions performed in the system.
MULTITENANT / MULTI-ENTITY ADMINISTRATION
Manage several companies without repeated consolidation.
Manage personnel across several companies under one subscription. Work with the selected company's records or review the whole group, without manually combining separate reports.
Separate company records
Each company retains its own company details and personnel records.
Group-level reporting
Leadership can review personnel, pay and alerts across all entities.
Role-based access
Define which modules and actions HR, managers and employees can access.
For groups of companies and teams managing HR and Payroll centrally across multiple legal entities.
Optional / Project-based work
Project time tracking, when your work requires it.
Optional operational time tracking records hours by project, activity and employee. It supports analysis of time spent and personnel costs per project. The standard personnel and payroll workflow uses payroll timesheets.
Explore project time tracking ↗THE PLATFORM INTERFACE
See how daily HR work is organised.
Examples of personnel administration, project time tracking and payroll calculation.
PERSONNEL ADMINISTRATION
All engagement typesCentralised records.
| File | Engagement | Department | Documents |
|---|---|---|---|
| File 001 | Employment (CIM) | Operations | Complete |
| File 002 | Sole trader (PFA) | Projects | Complete |
| File 003 | Day worker | Operations | To review |
| File 004 | Company (SRL) | Projects | Complete |
PROJECT TIME TRACKING
Example / one weekProject activity.
| Assignment | Mon | Tue | Wed | Thu | Fri | Total |
|---|---|---|---|---|---|---|
| Person 001 / Project A | 4h | 4h | 4h | 4h | 4h | 20h |
| Person 001 / Project B | 4h | 4h | 4h | 4h | 4h | 20h |
| Person 002 / Project A | 8h | 8h | 8h | 8h | 8h | 40h |
| Total recorded | 16h | 16h | 16h | 16h | 16h | 80h |
PAYROLL AND REPORTING
Review workflowPayroll calculations and documents.
Calculation inputs
- Contract and employment details
- Hours worked and absences
- Benefits and deductions
Payroll calculation
- Configured parameters
- Pay components
- Employer cost
Documents and exports
- Payroll registers
- Individual payslips
- Accounting entries
Illustrative preview · Sample data
FOR HR, PAYROLL AND LEADERSHIP
The information each team needs to work effectively.
Less repetitive administration
Generate employment documents from existing records, follow hiring and leave requests, and track reviews, training and outstanding HR tasks.
What you can see in a demo
Personnel record, document generation, recruitment-to-hiring workflow and employee training history.
Payroll and its outputs in one workflow
Use working hours and absences in payroll calculations, then generate payroll registers, payslips, accounting entries and D112 XML.
What you can see in a demo
Payroll timesheet, calculation, payslip, accounting entries and D112 file.
Personnel costs and company-level reporting
Review personnel, payroll and cost reports by entity. Add operational time tracking when you need to analyse personnel costs by project.
What you can see in a demo
Company-level payroll and cost reports, permissions and optional project time tracking.
COMMERCIAL ADVANTAGE
Integrated HR and Payroll. The lowest price on the market.
Receive a proposal for the modules and companies you manage, with subscription, implementation and integration costs itemised.
Request a proposal ↗ More information
Questions about RAVA Team.
How does multitenant administration work?
Manage multiple companies under one subscription. Data is kept separate, with reporting also available at group level. You define user roles and module access permissions.
What alerts are available?
Expiring documents, missing information, probation periods, hours above contracted working time and pending requests. Workflow notifications use the configured channels.
Which engagement types can be managed?
Employees under Romanian employment contracts (CIM), day workers, sole traders (PFA) and corporate contractors (SRL), with separate records for each contractual arrangement.
How are integrations agreed?
Connections to Romania's REGES employee register, accounting systems, electronic signature providers and notification channels depend on authorised access and technical requirements. Integrations are agreed as part of implementation.
What does implementation involve?
We agree the modules, companies and working rules, import the data and validate the results together. Users are trained before they start. The schedule depends on the data and integrations required.
Does D112 generation also submit the declaration?
RAVA Team generates the D112 XML file from payroll data. Validation and submission are separate steps in the applicable filing process.
Is project time tracking required?
No. The standard personnel and payroll workflow uses payroll timesheets. Operational time tracking is optional for analysing hours and personnel costs by project.
LET’S DISCUSS YOUR REQUIREMENTS
What would you like to simplify in HR?
Tell us where your team loses time: documents, approvals, payroll preparation or reporting across companies. We will demonstrate how RAVA Team can simplify that work and explain what implementation involves.
Tell us what you need.
We agree on a time to meet.
We present the requested modules and pricing.