Manage personnel records, contracts and documents
Keep employee and contractor records, generate documents from existing data and maintain a shared organisational structure. Reuse the information in time tracking, payroll and reporting.
Explore the features ↓Personnel records
Keep identification, contact, employment and contract details for each person.
Personal and contact details
Identification data, identity document and expiry date, address, phone and email in one personnel file.
Contract and employment details
Contract type and duration, start date, probation period, role, Romanian occupation code (COR), department, contracted hours and workplace.
Personnel documents
Document checklists by engagement type, upload status and missing-document visibility.
Search and filters
Search by person, filter by engagement type and review the status of each file.
A single record for HR and operational processes reduces repeated data entry.
Connected processes: Documents, time tracking, payroll, organisation chart and alerts.
Employees, day workers and contractors
Separate records for employment and commercial engagements, with the details required for each type.
Employees under employment contracts (CIM)
Records linked to the position, contracted hours, salary and employment documents.
Day workers
Track days worked, rates and payment methods, including consecutive and cumulative days with the beneficiary.
Sole traders (PFA) and corporate contractors (SRL)
Supplier and company details, representative, tax identification, contract, bank accounts and operational assignment.
Documents by engagement type
Specify the documents required for each arrangement and track file completion.
Manage mixed teams in one platform while keeping the records and rules for each engagement type separate.
Connected processes: Personnel records, time tracking, pay records and workforce reports.
Organisation chart and reporting lines
Show departments and reporting relationships between people.
Organisational structure
Assign positions to departments and define each person’s line manager.
Reporting relationships
View the hierarchy using information from personnel records.
Structure export
Export the organisation chart for internal documentation and reporting.
Keep reporting lines visible within the structure used to administer personnel.
Connected processes: Personnel records, departments, managers and approval workflows.
Certificates, contracts and signatures
Generate documents from existing data using templates and signing options configured for each process.
Document types
Employment, income and length-of-service certificates, certificates for medical use, employment contracts and termination decisions.
Pre-filled information
Identity and contract details come from the personnel file. Income certificates use payroll data.
Templates and history
Editable internal templates, pre-filled variables, previews and a history of generated documents.
Generation and delivery
Generate PDFs and send them by email according to the document workflow.
Signing options
On-screen signing, uploading a physically signed document or issuing an informational document. Qualified electronic signatures are an optional integration with the selected provider.
Reduce manual document preparation and retain the link between the document, the person and the data used to produce it.
Connected processes: Personnel records, payroll registers, templates and signature configuration.
See how
RAVA Team works.
We walk through the processes relevant to your company: from personnel files and time tracking to payroll, alerts and group reporting.
Request a demo ↗team@rava.teamYour request opens in your email application.Implementation steps
1. Define the scopeModules, entities, users and workflows.
2. Prepare the dataData import, integrations and responsibilities.
3. Configure and validateCheck the data and calculation parameters.
4. Train and start usingUser training and support.